Conditions of Entry to WDYC Enoggera and Bardon Venues

• WDYC Management reserve the right to inspect all bags upon entry and/or exit into the facility as required  

• No drugs or alcohol to be brought into the facility. 

• Anyone suspected to be under the influence of drugs or alcohol may be refused entry  

• WDYC expects members and their guests to be respectful of all WDYC property and other members and guests  

• No pets or animals to be brought into the facility with the exception of guide dogs/assistance dogs

• No pets or animals to be on the concrete area at our Bardon Venue OR in our lobby/reception area of our Enoggera Venue

• WDYC accepts no responsibility for lost or stolen property  

• Photography of your own child is permitted with WDYC Management reserving the right to check photography as required otherwise no photography within the centre is permitted

• Smoking within the facility is not permitted  

• The facility is under 24/7 security surveillance  

• Staff/Management reserve the right to refuse any person entry to the facility or participation in programs

The below Gym Rules extended to both our Bardon and Enoggera Venues.

Gym Rules 

To ensure we have a safe and respectful gym environment, the following Gym Rules apply to all athletes and parents enrolled at WDYC

1. Entry into the training hall is only permitted when instructed by coaching staff 

2. Parents/Guardians are not permitted on the gymnastics floor (field of play) unless participating in the KinderGym program, or requested by a WDYC staff member. Parents are welcome to watch from the viewing area 

3. The gym has different surfaces including soft mats, hard mats and uneven flooring. Please watch your step and be aware of the floor surface and objects around you 

4. No food or drink permitted in the Gymnastics Halls, with the exception of bottled water for gymnasts 

5. Athletes must be respectful to all coaches, fellow gymnasts and WYDC staff 

6. Athletes must advise their coach if they need to leave the gym floor (toilet, water or snacks for squad gymnasts)

7. Athletes are encouraged to leave valuable items at home. Personal belongings are to be kept together and placed in lockers or bag racks. WDYC is not responsible for personal belongings brought to the centre 

8. Athletes are not to have any mobile devices on the gym floor 

9. Athletes must appreciate and respect all equipment 

10. Equipment is not to be used without a coach’s permission. Only one person should be on equipment at any given time 

11. No violence, inappropriate language or bullying at any time 

12. No flips or somersaults on trampolines or other equipment without coach’s permission 

13. Be careful when jumping in the foam pit. Do NOT jump in until the area around you is clear. You must jump in feet first – jumping in head first may cause injury 

14. Appropriate leotard/ active wear is to be worn when participation in training and WDYC competition uniform should be worn for external competitions. 

15. Hair should be securely tied back neatly and off the face 

16. No jewellery to be worn during class. Rings, earrings, watches and necklaces can potentially cause injury and damage to equipment. Small stud earrings are acceptable. If you wear it into the gym we take no responsibility for lost jewellery

17. No socks or shoes to be worn on the floor unless directed by your coach

18. Any injuries are to be reported immediately to the coach. This includes any existing injuries 

19. Only Centre staff and authorised contractors are permitted to conduct coaching or instruction at WDYC 

20. Athletes and Parents/Guardians must adhere to our Code of Conduct at all times

Purpose  

• To ensure WDYC remains a safe and positive environment for all.  

• To maintain a high standard amongst all participants/athletes and ensure they represent WDYC in a positive way 

Policy 

Behaviour and attitude

• Athletes must display respect and honesty towards coaches, officials, administrators, parents and fellow athletes  

• Athletes must adhere to WDYC Conditions of Entry & Gym Rules at all times  

• Athletes should show teamwork and sportsmanship – encourage and help each other, congratulate and show genuine appreciation for everyone’s skill, regardless of the outcome achieved.

• WDYC has a zero-tolerance to physical/verbal violence, bullying/harassment or abuse. This includes any online bullying/harassment via social media or any other medium  

• If an athlete has a concern with another team member, they must bring this to the attention of their coach or WDYC Management. No secrets, whispering or talking behind each other’s back  

• All athletes are required to abide by all policies/rules of Gymnastics Australia, Gymnastics Queensland and any relevant state governing bodies when attending competitions  

• Be proud of WDYC and promote it positively 

Punctuality

• Always arrive at classes and training on time  

• If you are going to be away please notify the appropriate team leader/ reception staff

Personal Presentation, Uniform and Personal Belongings

• All athletes must wear appropriate WDYC uniform when participating in training, development clinics, state squads and competitions. 

• Hair should be securely tied back neatly and off of the face. Hair for the competition should be worn as directed by coaches  

• No socks or shoes to be worn on the gymnastics floor unless directed by your coach.  

• With the exception of small stud earrings, no jewellery is to be worn, this is to avoid injury and damage to equipment 

• WDYC is not responsible for personal belongings brought to the centre by athletes. Athletes are encouraged to leave valuable items at home or utilise lockers available 

Care of equipment

•  Athletes must appreciate and respect the equipment. Do not damage, deface or intentionally destroy the equipment. This includes not handling other people’s personal belongings without their consent

Injuries

• All injuries are to be reported immediately to the coach so that appropriate action can be taken 

Any behaviour not in line with the code of conduct may result in suspension or cancellation of the participant/athlete WDYC membership or removal or demotion from a Program.

Purpose  

• To ensure WDYC remains a safe and positive environment for all.  

• To maintain a high standard of behaviours amongst parents/guardians, which supports a positive gymnastics

Policy

Support your child

• Remember that your child participates in sport for their own enjoyment, not yours  

• Show appreciation for good performance by all participants, including those from other clubs  

• Never ridicule or yell at your child or any other athlete for making mistakes or losing a competition

• Do not coach or communicate with your child from the sidelines. This includes gesturing, yelling, and speaking across the gymnastics hall. Side-line coaching can sometimes be dangerous as it becomes a distraction to athletes and could potentially lead to injury

Respect for others

• Treat all persons with respect and courtesy. Respect the rights, dignity and worth of every person regardless of their gender, ability, cultural background or religion. This includes all WDYC staff, athletes, other members and guests  

• Respect the decision of coaches and officials whilst teaching your children to do the same. At no time should a parent badger or harass a coach, judge or official. This includes gesturing, pointing and speaking to coaches and officials from the sidelines.

• Demonstrate a high degree of individual responsibility especially when dealing with, or in the vicinity of, those persons under the age of 18, as your words and actions will be noticed 

• Allow WDYC to supervise and manage the progress of your child without interference 

• Be proud of your Club and promote it positively 

Viewing of Training and Competitions

• Parents are not permitted inside the gymnastics under any circumstances (unless requested by a coach or participating in the KinderGym program) satisfying our Child Safe, Child-Friendly Policy.

• If you notice any behaviour or hazards which could potentially harm or endanger someone, please report to reception or relevant Team Leader.

What to do if you have questions or concerns

• Should you require to speak with your child’s coach, please book an appropriate time to do so. It may not always be possible for you to speak with the coach directly after training due to their schedule. Please speak with the reception, they will forward your request to the coach or team leader to contact you. Alternatively, you can email your request to reception@wdgymnastics.com.au

• If an issue arises that needs attention, please contact reception who will assist immediately or pass on to the relevant team leader to address

• Maintain confidentiality regarding any issues raised and please do not gossip or complain to other parents

• WDYC Management will be responsible for the handling and mediation of all grievances 

• Under no circumstance should parents/athletes approach other parents/athletes in the attempt to resolve any possible grievances they may have. This includes any contact via social media or any other medium.

• Please respect our staff’s privacy and do not contact our staff members via their personal mobile, emails, or social media. Please utilise our correct channels for contact.

Any behaviour not in line with the code of conduct may result in suspension, demotion or cancellation of the participant/athlete WDYC membership.

General Communications:

Official communications will come from a WDYC club contact. Much of the communication will come from the following email and phone line.

reception@wdgymnastics.com.au

(07) 3369 8843

Our team leader’s emails will have their name at the start followed by ”@wdgymnastics.com.au”. Any emails that do not finish in this manner are not affiliated with WDYC.

Communicating with Coaching Staff:

For the safety of all our gymnasts, please do not distract or talk to your child, coaching staff or other gymnasts during training sessions or competition. Your child is in the care of their coach from the commencement of, and until conclusion of, their training and competition session. Parents are required to supervise children in their care, whilst spectating classes. No parent is to enter the training floor unless allowed by a WDYC staff member. Any day-to-day messages are to be relayed to the Office staff who will convey the message to the gymnast’s coach. 

Please respect our Staff’s privacy and do not contact any of our staff through their person mobile, email, or social media. Please direct all questions through our appropriate channels.

Family Emergencies:

In the event of a personal emergency, please advise or phone the Office staff who will inform the coaching staff.

WDYC Venue Emergencies:

In the event of an onsite emergency please take direction from all WDYC. Coaching team will safely escort the gymnast to an appropriate and safe area as per our emergency plans.

Gymnast’s Progress:

If you have any enquiries regarding the program or your child’s progress, please email reception team who can pass your enquiry on to the appropriate team leader to provide specific feedback requested.

Unresolved Issues:

If an unresolved issue arises, a meeting will be arranged between the gymnast’s parent or guardian, the Program Coordinator, and the Club Manager.

General Questions/Concerns:
WDYC welcomes your questions and suggestions; parent feedback is important to us. Any concerns or complaints should be directed to the Team Leader of that program via email or phone.

Club Updates and Notices:

Notices and club updates are regularly sent to the gymnasts allocated email address. Other communications can be found on the notice boards in the foyer/ reception area, Facebook page, Instagram, and here on our website.

Risk:

Participation in gymnastics carries an inherent risk of injury like any other sport or physical activity. Many gymnastics activities require inversion (turning upside down) of the body which in turn carries the risk of head or spinal injury. This risk is greatly controlled in a supervised class with a qualified and experienced coach. Parents should be aware of this risk prior to accepting membership.

Safety:

Upholding the safety of all gymnasts is the key priority for coaching staff.  WDYC reserves the right to refuse or rescind a position in any group or class with a warning or counselling where a coach feels that an individual presents a risk to the safety of him/herself or others.

A gymnast’s failure to follow instructions or act reasonable, sensibly may constitute such risk. A coach will rescind a skill or drill from a gymnast should they have concerns of the gymnasts readiness, competency, and/or safety.

Physical or verbal abuse of a gymnast, staff or committee member may constitute such risk and is not tolerated within our venues or when at an external event.

Spotting is the physical assistance or the correction of a skill with the use of the coaches’ hands or specialised spotting equipment. It is a very important part of gymnastics, and it is important that parents are aware that coaches will be physically assisting your children in the performance or correction of skills.

A child can always request not to be spotted. In these cases, it needs to be understood that their skill progression may be slower and the coach will do everything in their power to support the gymnast in safely learning the skill through drills and preparation.

Our strategy for dealing with gymnast’s poor behaviour 

Discipline is vital to the safety of the gymnastics program. To ensure we maintain a safe and enjoyable experience for everyone, we have implemented the following strategy to deal with any poor behaviour. 

Warning 1 – A verbal warning will be given by the coach to the athlete together with the reason they have received the warning. An example would be for not following gym rules or behaviour in line with the code of conduct. 

Warning 2 – The athlete will be sat out of the class for 5 mins and advised they have received a 2nd warning and the reason for it. The coach will also advise what will occur should the behaviour continue. 

Warning 3 – This will result in the athlete sitting out for the remainder of the class or sent home. The coach will ensure the reasons are clearly identified and explained to the child. This will also be advised to the parent/guardian.

Please be aware that any physical or verbal acts of abuse/violence will result in immediate contact of parent and withdrawal of the child’s participating in the current lesson. The incident would also be escalated to a team leader or management.

Drop off and pick up policy

Please park in designated areas and drive with caution as there may be children about. We do offer a drop off and pick up zone for parents at our Enoggera venue*. However, at Bardon we consider this to be the concrete area in front of our reception. 

*Enoggera Pick up/Drop Off Zone: this is not a designated parking area and under no circumstances are cars to be left unattended.  

Running Late?

If you will be running late for pick up please contact reception on 07 3369 8843. They can arrange to relay this message to your child if the class has not finished. Please also inform your child that should you not be in the agreed pickup zone when they are finished, they must wait inside in the gymnasium and notify a coach until you arrive. Coaches or WDYC will always stay with a gymnast until you arrive to collect them.

Notifiable Incidents & Illness 

It is our duty of care to ensure all participants train in a safe and healthy environment. 

If you or your child have a contagious or infectious condition, it is the parent/ guardian's responsibility to notify WDYC Customer Service. 

These may include but not limited to; 

• Conjunctivitis  

• Chicken Pox  

• Influenza  

• Head Lice  

• Pertussis ("whooping cough")  

• Diphtheria  

• Mumps  

• Poliomyelitis  

• Meningococcal disease  

• Rubella ("German measles")  

• Measles

• Or any illness of disease altered by the Department of Public Health and Infectious Diseases.

Once WDYC is notified of the incident, it will then pass on the information to its membership base. The purpose of notifying the members is to ensure they are proactive in recognising the signs and symptoms of the condition in case a family member contracts the illness. 

WDYC will not identify the child/ parent who reported the incident and will not provide any further information apart from bringing the incident to the attention of our valued members. WDYC coaches or management reserve the right to refuse access to the premises if they consider any child/family member unfit for training or contagious.